What is Cloud Accounting? - Printable Version

What is Cloud Accounting? - Printable Version

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What is Cloud Accounting? - Thomas - 12-22-2022

Lately, you often hear the word "cloud" in various contexts, including "cloud accounting". Have you wondered what it is and if your company can benefit from it? Read this article to learn more.

Most businesses are actively adopting cloud technologies, and accounting is no exception. Moving to the cloud is beneficial for CPA firms as well as small and medium-sized businesses. Let's discuss in detail how cloud computing works.

The definition of cloud accounting

Accounting software in the cloud is similar to traditional on-premise or self-installed accounting software hosted on a remote server. Users send information to the cloud, which is then processed and sent back to the owner.

Business owners can access the programs through a service provider via the Internet or other networks. With these cloud-based applications, businesses do not need to set up additional software desktops, as each business accesses the cloud from their PCs and gadgets. This allows remote and branch office employees to access the same information and similar software.

How secure is accounting in the cloud?

Many business people wonder if using such software is secure. Cloud accounting software Malaysia is more secure than its local counterpart. If you lose your mobile device or someone steals it, attackers still cannot access the data because it is not stored on the device. All information is stored on a remote server and is available over the Internet after an authorized login to the profile.

Reputable cloud providers install advanced anti-virus programs to mitigate cyber threats, multi-level authentication and encryption to protect data. Strong passwords make sharing information more secure. The risk of unauthorized access to data is minimal.

Cloud providers secure data on multiple secure servers. This means that even in the event of a natural disaster or fire, all financial data can be easily recovered. At the same time, locally stored data can be lost forever.

Operating principles of cloud accounting

In cloud-based computing, all stakeholders, including accountants, financial managers and controllers, receive the necessary data to enter into the system via a PC browser, smartphone or tablet. Some vendors offer special mobile apps to facilitate interaction with various devices.

In most cases, the software is integrated with the company's bank accounts so that all financial transactions go into the correct general ledger. Clients get their own dashboard with important economic data such as available cash, invoices due soon and overdue payments from business partners. Users can drill down into the data to get more information on each financial topic.

Accounting is an essential component of an enterprise resource planning (ERP) system. ERP platform contains key business functions including accounting, inventory and order management, human resources, customer interaction improvement and many other tasks in the central database. Such a base contains modules to improve different areas of the business, supporting the most important processes, many of which must be related to accounting. Payroll, purchase orders, and inventory, for example, should all be displayed in the system as soon as they become available.

When your company should use cloud accounting

Considering the above benefits of cloud accounting software and the minimal initial investment, many companies are adopting cloud solutions for cash flow management. Even entry-level financial systems offer cloud versions and can motivate clients to use them in every way possible.

To ensure the success of a business, it is necessary to control every transaction and evaluate financial resources on a regular basis. The company will not be able to survive for a long time and runs the risk of violating all financial and tax norms if it does not apply properly organized economic practices. In the initial stages, a company may use spreadsheets and other manual systems to manage its books and records. However, such an approach is fraught with errors, wasted time and energy.

With cloud accounting platforms, you can solve all these problems. Such software is available for everyone, from small business owners to multinational corporations.

Final Words

One of the innovations in finance is cloud accounting. The competitive advantages of this new technology allow you to take your business to the next level: Cloud computing is highly scalable, requires minimal maintenance, and lowers costs. This advanced accounting has all the features to make your business efficient, sophisticated and automated. Cloud accounting is the technology of the future that needs to be mastered today.

About Us

QNE Software Sdn Bhd (QNE) is a dynamic organization located in Kuala Lumpur (KL) that actively provides Accounting System to the South East Asia market. QNE’s solutions are designed specifically to meet the requirement of local business practices and challenging environments.

Website: https://www.qne.com.my/

RE: What is Cloud Accounting? - Dianahemes - 04-21-2023

Cloud accounting (or online accounting) has all the same functionality as desktop accounting, but moves the whole process to the cloud and expands upon it. There's no desktop application – you log in to an always-up-to-date online solution and all data is safely stored on a cloud server.

Regards,
Diana